“Time waits for no one!” “Tim Is On My Side!” “Ain't Nobody Got Time For That!” Sound familiar? We all have a time issue. So I wanted to share with you the three secret weapons I use that will help you get more done in less time. These three incredibly important weapons are key in helping me be as productive as possible. And when I say get more done in less time, I'm talking saving at least an hour, maybe two, and sometimes as many as five hours a week.
It starts with my Productivity Bundle. I've mentioned my Productivity Bundle in the last couple of bacon podcasts, Episode 174 “Can A Simple Time Hack Save You Money?” and Episode 176 “5 Things That You Need To Do To Grow Your Business Now.” Both episodes talk a lot about the concepts inside the Productivity Bundle. This system has received so much attention recently that I was actually interviewed for a newspaper article, yes, a newspaper article. (I'll put a link to that newspaper article in Epidsode 178 of the baconpodcast.com. You'll see the link to that article there if you want to read it).
The kind of productivity talked about in the Productivity Bundle is so incredibly important in organizing your day, organizing your week, organizing your tasks. Knowing what you need to accomplish every single day, will really help you get more done in less time.
The second weapon is also very incredibly important in helping me get more done in less time, software. I use a whole bunch of different kinds of software for different tasks that save me a ton of time. One of my favorites is Evernote.
Evernote is free. If you want to use it on more than two devices, you have to upgrade and pay for the premium version of it, but that's okay. The premium version of Evernote does a lot of things. You can scan business cards, search those within LinkedIn, and so much more! There are all kinds of different things that you can do with the extended version.
I like to have Evernote on as many devices as possible. I have Evernote on my desktop, my laptop, my iPad, my iPhone, everywhere I can possibly have it. I can take notes, save notes, share notes, all of those kinds of things. For example, when I was at a conference in Atlanta, I took notes on Evernote. One of my friends asked, “Hey, would you share your notes with me?” All I had to do was share it from Evernote. It was there, and it was easy to do. You can also put links to websites and articles in there. You can do a whole bunch of different things inside of Evernote.
Other great tools I like to use have to do with websites. Now, I personally have about 22 to 25 websites. (Quite honestly I have lost count, because I keep adding others). Theproductivitybundle.com and Internet Success Kit are two I've added recently, and they are some of the products that I'm putting out. I also have B2b Interactive Marketing, brianbasilico.com, notaboutyou.com for my books, the Bacon Podcast, Bacon Coach, on and on. On top of all that, I manage about 60 other websites for clients.
One of the software packages I absolutely love is called ManageWP. What ManageWP allows me to do in one fell swoop, is update all the plugins and remove all the spam from all those websites. It easily keeps me upgraded at all times and makes sure that my websites are not getting hacked. Plus, I can manage a whole bunch of client websites at the same time. It saves an incredible amount of time. Think about having to go into 70 websites, updating all the plugins one-by-one. Because I have this software, I can click one button and manage all 70 websites. Does it crash occasionally? Yes, but I know when a website's not working. I can go in then and deal with just one rather than all of them. That's a great piece of software that helps me manage multiple websites and keeps the plugins and the themes up to date.
Another piece of software that I really, really like is called NextScripts. NextScripts is not for the faint of heart, but when I post to my blog, or when I post to my podcast, NextScripts automatically posts each one of those posts to Facebook, LinkedIn, Twitter, Pinterest, and Google+. The reason I say it's not for the faint of heart is because you have to create a developer link inside of Facebook and a developer link inside of LinkedIn. There's also an API that you have to use for Twitter, but once everything is set up, as soon as I publish either a podcast or a blog post, NextScripts automatically sends that out to all of those social media with different messages. They don't look exactly the same. It's not like Hootsuite. It actually posts with hashtags for Twitter, but not with hashtags for Facebook. And if I want to add hashtags to Google+, I can do that. I can tell NextScripts to post one post to one Google+ page and send another one to another Google+ page. This is great because I have different Google+ pages for my books, my podcast, and so on and so forth. It helps me manage the distribution of all of my content easily.
Another similar tool that I like to use is called Revive Old Post. It used to be called Tweet Old Post. Revive Old Post automatically tweets out one blog post or one podcast per day, so I don't even have to think about repurposing my content. It does it automatically for me. Personally I would not use Revive Old Post on Facebook, LinkedIn, Google+, or anything like that, but Twitter? That's okay. You can reuse content that you've created over and over again, and believe me, it gets an incredible amount of interaction. That's why I like to repurpose tweets using the Revive Old Post plugin.
3) Virtual Assistants
Those software tools save me so much time, but there's one more secret weapon. I mentioned this weapon in a podcast a long time ago, and I still use it today, virtual assistants. I use virtual assistants for help with a whole bunch of different things. Let me give you some examples.
Every single week I write a blog post for my blog. I used to write it myself. Now is I use a software program called Rev instead. I take a podcast, trim the open and the outro and send it to Rev. For a dollar a minute, they automatically transcribe the entire thing. I do the same with my blog. After I modify my blog posts, my podcasts and my blog posts are equally congruent. They have the same message. They're not exactly the same, but pretty close. This saves me an incredible amount of time each week.
Also, when I'm finished with the blog, I send it to a virtual assistant in California. She proofreads it. Because my nickname is Captain Typo, I need somebody to check my grammar and my spelling. She does that. As soon as she sends it and hits “publish,” it automatically goes out with that NextScripts plugin that I talked about earlier. She publishes it, I don't have to worry about it. It's automatically distributed to my social media.
Another VA that I use is in Boston. She books my Blab shows. I do a Blab show every Monday morning with different people. We talk about topics, online marketing, Internet marketing, funnels, and what have you.
I have another virtual assistant who helps me create the bacon podcast transcriptions that I get and turns them into text on my websites. They help me with LinkedIn and so many other things.
Another virtual assistant out of England actually does a digest email for me every single week. She takes my blogs and my podcasts and puts it into an email format, so that the people on my list see the new content that I've created each week.
These virtual assistants literally save me up to 20 hours per month, and I don't have to think about anything. Yes, it does cost a little bit of money, but when you sit down and look how much your hour is worth, based on what I'm paying them, it's so much more efficient to work with virtual assistants. They're happy they're getting more work, and I'm happy because I don't have to do as much work. Win-win!
Hopefully, you can see how all of this works in concert to help me become more productive every week. I've got the Productivity Bundle, and I make sure I schedule everything. I've got these plugins I love, and I actually save time using them to do projects every single week. I have a team of people, and they help me become more productive.
I would love to hear your thoughts and comments and maybe some other limiting beliefs you have overcome!
To learn more about this and other topics on Internet Marketing, visit our podcast website at http://www.baconpodcast.com/podcasts/